- The application of IEP shall remain open for almost 20 days, university is currently announcing the program and accepting the applications.
- DIR publish the merit list on IEP website and asks the selected students to pay a refundable confirmation fee of Rs.20000 immediately after the application duration is completed.
- The interested students may apply for the program (WITHOUT ANY FINANCIAL OBLIGATIONS). This will help the university with approximation of students count (as the seats at each university are limited) and to decide further w.r.t. execution of the next steps like asking the students to pay confirmation fees, collection of documents for visa application etc.
- Circular of IEP 2024 announcement should not be treated as a confirmation of execution of the program. Execution of IEP 2024 shall solely depend on the future scenario of Covid-19 pandemic, Natural Calamity/War/other reasons.
- Student must have taken 2 dozes of Covid-19 Vaccination.
- I have read and understood the following terms and conditions for participation in IEP 2024.
TERMS & CONDITIONS FOR IEP 2024
With respect to my participation in International Experience Program (IEP) as stated above, I along with my parents/guardians declare following in our full conscious without any pressure or influence. I and my parents/guardians have read, understood and agree upon all the terms and conditions mentioned below for participation in IEP – 2024.
- GENERAL TERMS & CONDITIONS
1.1 We have read and understood all the points/terms & conditions/norms/guidelines mentioned in the IEP Handbook as well as GTU circular of announcement for IEP- 2024 and we agree to accept all the mentioned points/terms & conditions/norms/ guidelines as and when applicable for IEP 2024.
1.2 I agree that my decision of participation in the stated IEP program is taken by me with consent to my parents/guardian.
1.3 We fairly know about all financial obligations on us pertaining to service charges & processing fees for visa application, travelling cost to foreign university, travel insurance, SEVIS fees (If applicable), charges of foreign university for the cost of accommodation, food, excursion visits, airport transfers etc. & bank charges applicable to wire transfer to foreign university as well as cancellation penalties or non-refundable amount (full/partial) w.r.t. air tickets/visa/fees of foreign university/other charges for participating in the IEP program and agree to bear them by our own.
1.4 I agree that GTU and its officials shall not be liable for any kind of safety/security/legal/judicial/grievance issue occurred to me/by me at any stage of my participation in the program due to any reason.
1.5 I/We agree that GTU and its officials shall not be liable for any kind of legal/judicial/official complaint by me/us at any time for any matter w.r.t. my participation in IEP-2024.
1.6 I know that if the dates of my remedial exams of previous semesters are clashing with the dates of IEP, I shall appear in the remedial exams in the next academic term as per GTU norms.
1.7 I/We will also obey the instructions given to me/us from time to time in the best interest of the program.
1.8 I shall upload scanned copy of arrival / departure stamp within three days of reaching the foreign university / India. In case if I fail to do so, I will accept applicable penalty.
1.9 I accept that I shall maintain the appropriate manners and desirable behavior in all the terms (personal/professional/academics) during my participation in the program. At any stage, if the foreign university/ GTU finds any kind of inappropriate behavior, they can impose any sort of penalty (financial/academic/other) on me and I and my parents/guardians shall bound to accept the same.
1.10 I/We understand that GTU is paying teaching fees for the study of subjects at respective foreign university. I so will not act in a way where the image of GTU or India is ruined.
1.11 I/We accept that GTU will refund the confirmation fee (after deductions for penalty charges if applicable) approximately within 2 months after the last group arrival at Gujarat.
1.12 I also declare that I am mentally and physically fit to travel abroad & stay in the mentioned county for longer duration w.r.t the culture, environment and education of the country.
1.13 Once I reach the foreign university, I shall not request to come back in between the program without any genuine reason like medical emergency/death of any immediate relative etc. In such cases I/We shall bear all the additional cost of transportation etc. & will not ask refund of fees paid to foreign university/agency/confirmation fees to GTU.
- TERMS & CONDITIONS PERTAINING TO APPLICATION AND SELECTION IN IEP-2024
2.1 I/We have read and understood the eligibility and selection criteria for participating in IEP program and I agree to accept the same.
2.2 I/We understand that if my application form is incomplete and if supporting documents are found missing or false during verification, I will not be allowed to participate in IEP.
2.3 I/We agree that after my provisional selection for IEP, I will have to pay confirmation fee of Rs. 20000 to GTU for finalizing my seat in IEP.
2.4 I/We agree that after my provisional selection for IEP if I fail to pay security amount of Rs. 20000 to GTU within prescribed time period, my selection would be cancelled, and the vacant seat will be allocated to next suitable candidate.
2.5 I/We accept that in case of withdrawal from the program by the participant after paying the confirmation fees due to any reason at any point of time, I will not be eligible for refund of confirmation fee and also not allowed to file any applications or complaint regarding the same.
2.6 I/We will furnish all the necessary documents testimonials and information as and when required by GTU. At any stage if GTU finds any sort of misrepresentation they can impose the penalty on me, and I shall bound to accept the same.
2.7 I/We will remain present along with my parents (whenever required) in all the IEP meetings called by GTU without fail.
- TERMS & CONDITIONS PERTAINING TO VISA AND INTERNATIONAL TRAVEL FOR IEP PROGRAM
3.1 I/We understand that participating in IEP at a foreign country is a group activity. So, in a common interest of students, GTU appoints the agencies for visa filing, air ticket booking, international travel insurance and forex transfer to foreign university. We will accept the charges of the particular services provided by the concerned agency and bound to pay the same to concerned agency as per the instruction of GTU.
3.2 I/We will furnish all the necessary documents as and when required by the agency appointed by GTU for the purpose of visa, ticket booking, insurance and forex services.
3.3 We understand that GTU or the appointed agency collect our personal information for the purpose of participating in IEP only and ensure the proper handling and confidentiality of the information. However, at any point of time if data is hacked/lost/corrupted, GTU or agency will not be responsible. We shall not file any legal complaints against GTU, the appointed agency and any staff member.
3.4 I/We understand and agree that the travel agency appointed by GTU may book confirmed air ticket during the visa process if it a mandatory requirement. The agency also may book the confirmed air ticket before the visa grant looking at the timeline with respect to number of students to be sent in particular group and the cost associated. We will be bound to do the required payment in such cases as per the timeline and instruction provided by GTU.
3.5 I/We agree that we have to make payment towards the cost of visa fees, air ticket and insurance to the agency appointed by GTU within prescribed time period. GTU or agency will not be responsible for any discrepancy occurred (In the process of visa and air ticket booking) due to delay in making payment from our end.
3.6 I/We understand that to grant/reject visa is the sole discretion of embassy/HE/Consulate of respective country and GTU or agency will not be responsible in case if visa is rejected or not granted due to any reason.
3.7 I/We understand that in case of rejection in Visa, the fees and services charges paid to the via agency/embassy shall not be refunded.
3.8 I/We agree that in case visa application is applied & due to any reason to any reason or due to any natural calamity/human made situations/pandemic which is not in control of university/agency/airline if university cancels the program at any point of time I/we agree that Visa fees and services charges paid to the via agency/embassy shall not be refunded.
3.9 I/We understand that in case of rejection in Visa, to refund the amount (partial/full) paid for Air Ticket blocking/booking will be the sole discretion of Airline/Travel Agency based on the situation. We are bound to accept the financial losses in such cases without any grievance/financial/legal/judicial complains against GTU, travel agency or any other entity.
3.10 I/We understand that in case of my withdrawal from participation in the program due to any reason or due to any natural calamity/human made situations/pandemic which is not in control of university/agency/airline if I need to cancel/change the schedule of my travel at any point of time, we will bear the applicable cancellation charges in air tickets as per the policy/decision of agency/airlines. In such cases we shall not ask about the full refund from the agency/GTU & its officials. We are bound to accept the financial losses in such cases without any grievance/financial/legal/judicial complains.
3.11 I/We will accept and bound to follow the international travel itinerary (date and flight schedule) decided by GTU. We are aware that in case if we fail to follow the given itinerary, we shall be liable to pay the financial losses and the applicable penalties by the universities.
3.12 I/We understand that, looking at the structural requirement of the program as a group activity, I am not allowed to apply for visa or book the air ticket individually.
3.13 I/We will follow all the necessary provisions and pre-requests for international travel at foreign country without fail.
3.14 I/We agree that during my international travel It is my responsibility to know and follow the baggage policy and all security related measures of airline especially wrt restricted items. GTU & its official/agency will not be responsible for any legal/judicial action taken against me by airline / foreign country in case of violations of such rules.
3.15 I/We agree that during the participation in IEP my international travel, in case of any natural / human – made hazards/pandemic, I/We will be solemnly responsible for any misshapen/losses (personal/financial/social etc.) occurred to me. GTU & its officials/appointed agency will not be responsible or answerable for the same.
3.16 I/We agree that after reaching foreign country, in case any natural / human – made hazards/pandemic occurs, if I need to stay at the foreign country for some days/months, I/We share bear the extra expenses for the same. GTU & its officials shall not be liable for the same.
3.17 I/We agree that I shall take all the necessary precautions pertaining to COVID-19 before/during my travel at foreign country.
3.17 In case if I am tested COVID positive after reaching foreign university, I shall bear all the expenses for my treatment and follow the norms for isolation at foreign county. GTU & its officials shall not be liable for the same.
- TERMS & CONDITIONS PERTAINING TO EVALUATION AND SUBJECT WAIVER FOR IEP PROGRAM
4.1 I/We understand that I will be eligible for subject waiver in only the subjects studied at foreign university under IEP.
4.2 I/We understand and accept that, looking at the education system and norms of the foreign university, the methodology of teaching and evaluation of foreign professor may differ from the same at GTU institutes. So, I shall accommodate myself in the same and will not complain about it.
4.3 I/We are aware that for my result of the particular subject, GTU will receive the marks as per GTU teaching scheme from the foreign university. These marks will be provided after converting the grades or marks obtained by me at foreign university to the GTU marking pattern. So, my grades given at the foreign university and the same received at GTU after conversion may differ.
4.4 I/We will accept the final result as declared by GTU teaching scheme in particular subject and will not claim for any changes in the result at any point of time once it is declared. I will not be liable to file any grievance/legal/juridical complaints to GTU & its officials /foreign university to get clarification or modification of marks.
4.5 I/We understand that I will not be eligible for rechecking/reassessment for the subjects which I have studied under IEP.
4.6 I/We accept that if my attendance in the classes/labs at foreign university is less than 85%, I may be declared as fail in my result of particular subject and will not be eligible for subject waiver given by GTU.
4.7 I/We accept that I will have to pay the applicable examination fees to GTU for respective subjects studied at foreign university while filling up the examination form.
4.8 I/We accept that I will not be liable for exemption in tuition fees to be paid to my institute for the subject studied at foreign university and will not claim refund regarding the same.
4.9 I agree that in case I declared as “fail” in exams (internal/external), I will have to appear in remedial exam of the subject as per the GTU norms.
- TERMS & CONDITIONS PERTAINING TO STUDY & STAY AT FOREIGN UNIVERSITY
5.1 I/We will abide by all the rules and regulations of respective Foreign University. If I fail to do so I/We am bound to accept any sort of penalty by GTU or foreign university.
5.2 I/We will accept the cost of airport transfers, local transportation, accommodation, food and excursion visits given by the foreign university and I am bound to make payment whenever demanded within prescribed time given to me and I will not ask for any refund related to food/accommodation/trips in case I haven’t utilized the facilities after I have given the payment for the same during my visit at foreign university.
5.3 I/We am/are aware that IEP students must keep facilities/furniture/utilities provided at hostel/hotel undamaged. I understand due to mishandling or breakdown of any of the facility/furniture/utilities, I will be responsible for payment of repair or replacement cost to foreign university/hotel authority in addition to applicable penalty by GTU.
5.4 I shall maintain the utmost cleanliness, hygiene at the rooms/utilities, washrooms at the foreign university/during excursion visits. At any point of time, if foreign university/GTU mentor found the rooms/utilities/washrooms dirty, I/We will accept the financial/academic penalty imposed by the foreign university/GTU. In such cases all the students in the room shall be imposed the penalty.
5.5 I/We assure that I will not indulge in any illegal and prohibited activities in respective foreign university/country and abide by the rules and regulations of the country in general. If I am involved in any such activities, I will be personally responsible for the action taken by the law of respective foreign university/country and GTU and its officials will not be responsible for the same.
5.6 I/We shall not indulge in the activities like smoking, drinking alcoholic beverages etc. at any point of time during my participation in IEP. In case if GTU/foreign university found me involved in such activities, I/We will accept applicable financial & academic penalty by GTU/foreign university.
5.7 I/We accept that at any point of time, GTU mentor/officials from foreign university can do surprise checking/visit of my room. I/We will not have any objection for the same.
5.8 I/We also ensure that while going near any water bodies/resources for activities such as boating, swimming, rowing, sailing, etc. I will make sure that I will perform such activities only under the supervision of a trainer/lifeguard and I will also inform faculty member / concerned person of the host university before going near any such water bodies/resources. I will be solemnly responsible for any misshapen or disaster.
5.9 I/We understand that I can visit my relative or friend as per the dates and time approved by the Foreign University authority and IEP mentor ONLY. I assure that I will not request or ask for any other dates due to coordination issues at IEP.
5.10 I/We assure that I would not leave the premises of foreign university without the prior permission from the mentor and concerned authorities of respective foreign university. If I fail to do so, I will accept the applicable penalty which will be deducted from security amount paid to GTU.
5.11 I agree that I shall return to India with the IEP group as per the defined itinerary by GTU.
5.12 I/We also ensure that I shall not roam around alone in the foreign country in the late evenings looking at the security concerns. I/We shall be solely responsible for any disaster/personal loan/financial losses. Foreign university/GTU & its official will not be responsible at any point of time.
5.13 I understand that it is my responsibility to be in touch with my parents/guardians and inform them about day-to-day activities on regular basis.
5.14 I understand that it is my responsibility to be in touch with IEP mentor and inform them about day-to-day activities on regular basis.
We understand that GTU reserves all rights with respect to all policy and operational level decisions regarding IEP. GTU reserves the rights to change the norms/policies of IEP at any time without prior instructions to the students. GTU will be the final authority in case of any decisions and discrepancy in the above-mentioned terms and conditions.